Family Day Care Frequently Asked Questions… Top 10

I have put together a selection of responses to commonly asked questions designed to direct and support your family day care journey on a successful path.

Grab a pen, bookmark the page, whatever suits you, and let’s get your next step figured out. 

Before we begin, just to be sure we are using the same terminology, I have included a video here. If you are relatively new to family day care, or just want clarity it’s worth a few minutes of your time. 

Family Day Care

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There are three applications you need to submit and be assessed on in order to operate an approved education and care service. 

1. Approved Provider Application (State Regulatory Authority)

2. Service Approval Application (State Regulatory Authority) 

3. Child Care Subsidy Application (Commonwealth Regulatory Authority)

Watch for further explanation  or you can read the related blog post here

You can simply download the templates required for each application, work through to build a complete, quality application and I am  you can always, at any time, schedule a session here with me. 

A session with me will help by: 

– Answer any questions you may have, clarify and/or embed understanding

– Inform your knowledge and application of the National Quality Framework including the Regulatory Authority’s expectations

– Direction and guidance for proceeding steps in the applications

– Access to additional resources, such as building your articulation (professional language) of the National Framework 

This is the starting point you’ve been looking for. Download this business plan answer the questions and follow the prompts, it will set you on the right path.

The business plan is also designed as a companion to this online family day care governance course designed to build your skills and knowledge of the National Standard Quality Area 7 – Governance and Leadership, an essential requirement to be approved. 

Watch this video for more.

family day care

Plan for approximately eighteen months to two years for the process of the three applications to be completed. However you will be required to start operating within 6 months your Service Approval being granted. 

Find out more in this video

I have developed a Strategic Business Plan that can be used from the start of the process, through to the end, for you to work on as you go through each application stage. Find out more here


You will however, need to prove to the Regulatory Authorities that you have the  capabilities, knowledge and skills to run an approved education and care service. People bring a range of skills with them from previous jobs or careers including accounting, management, retail etc. Early childhood qualifications and experience are favourable to the role, there is no doubt about that, but not necessary. 

Learn more about the expectations of an Approved Provider here

Develop your resume to support your application for Approved provider learn more here


Start my own family day care service


However, the Regulatory Authorities do maintain a history of service’s compliance and if you have worked for a service (including as an educator, coordinator or nominated supervisor) that has a poor compliance history this may affect your application. 

If you would like to know more about how your work history may impact you, schedule a consultation with me here

Family Day Care QA7


Ultimately, it will come down to you and your ability to respond accordingly and apply the regulations to scenarios and questions asked of you by the Regulatory Officers conducting the assessment. Essentially, you have to prove you are capable of operating an education and care service and no one but you can do that on your behalf, I can coach and train you to be successful. 

Coaching sessions are invaluable to your preparation for being granted approval, particularly in the ability to engage in professional conversations and discussions with regulatory officers that display your understanding of the National Quality Framework, one of greatest requirements in leadership in education and care service management. Think of it like preparing for a maths exam, the better prepared you are the better the results will be. 

Coaching packages range in price depending on the assessment as the expectation increases with each application stage. To find out more about coaching watch this video

If you have any more questions relating to coaching, follow this link to book a free session to discuss your individual goals and needs. 

family day care policies and procedures

It is NOT advisable and here’s why. 

The expectation you fully comprehend and respond to questions from the Department Regulatory Authority’s that displays your understanding and knowledge of the policies and procedures, is the major key to being approved. 

If you are already operating a service your policies and procedures are the key to compliance and consistency through your service.

So regardless of why you require the policies and procedures it is recommended you become familiar with the document, make any changes to suit your personal circumstances and governance arrangements, you can find out more about governance arrangements here. 

You will receive instructions for personalising the policies prior to submission or implementation and I am accessible should you require support, advice or coaching. 

Policies and procedures are a requirement of both the state and federal regulatory authority’s and are essential for:

– Applications

– Compliance 

– Quality Control 

Find out more about the JPS Policies and Procedures here.  

If you would like to discuss your personal requirements for policies you can book a free 30 minute consultation here. 

family day care


There are minimum requirements to be a family day care educator (care for children from your  home). Your home has to be safe, you need to have a minimum qualification in early childhood, first aid, anaphylaxis 

You have to be able to meet the Early Childhood Education and Care Regulations which includes you having to: 

– Develop and implement an educational program for the children

– Conduct risk assessments

– Follow emergency management plans 

–  Maintain a range of documentation and reports 

– Be able to supervise children at all times 

If you are starting out, here are some resources for you;

– See if your home is safe enough with this assessment

– This Business Plan will get your home business started

–  The JPS Survival Guide for Educators which is to help educators meet the strict regulations. 

Educator Policies and Procedures for educators working from home to improve and grow your home business. 

– You can always chat with directly, I am only a zoom away. 


preparing for rating and assessment in family day care


I can assist you to do your self-assessment or I can conduct it for you. I will develop a quality improvement plan tailored to your Service’s needs and goals with realistic time-frames taking into consideration your team’s strengths, to position your service for success.

I can support you as little or as much as you need to ensure the quality improvement plan is fully implemented through regular coaching and mentoring

If you have only have a short period of time, or time is running out, call me for a discussion around short term planning and support I may be able to offer you. 


start your own family day care

Everything you see here is designed by me, every resource, blog post, youtube video, consultation and training is designed to improve your family day care service, build your utilisation and grow your business.

To speak directly with me schedule a time here

start my own family day care service


As with any business, you can purchase an established family day care service (business). In almost all cases the transfer of th Service Approval to you is only granted if you already hold the Approved Provider approval under the Education and Care National Law.  

If you thinking of purchasing a family day care service and would like further information, you can book a consultation with me here. 

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a question?